Life Admin Assistant Services

Hidden Gem offers professional virtual support for everyday personal tasks to keep your life running smoothly, stay organised and reduce stress

Life is full of moving parts – appointments to book, bills to pay, emails to answer, and tasks that never seem to end. That’s where we come in. Our life admin assistant services are designed to take care of the personal to-do list that’s always growing in the background.

Based in the UK and supporting clients worldwide, Hidden Gem offers remote, reliable and completely confidential help with everyday admin – so you can spend more time doing what matters.

What’s Included in Our Life Admin Services

We manage the tasks that consume your time, divert your focus and drain your energy.

Personal Tasks

  • Create and manage grocery lists

  • Order groceries or household items online

  • Track deliveries and handle returns/exchanges

  • Find and purchase gifts (with wrapping and delivery)

  • Book laundry or dry cleaning services

  • Compare products or services (e.g., mobile plans, insurance)

Personal Scheduling

  • Schedule personal appointments (doctor, dentist, salon, etc.)

  • Send reminders for upcoming bills, renewals, or events

  • Coordinate with family members or house staff

  • Plan personal routines (fitness, meditation, skincare)

Personal Finance & Admin

  • Track subscriptions and recurring payments

  • Organise personal budgets or expense reports

  • Pay utility bills or schedule payments

  • Compare prices for big purchases or services

  • Renew licenses or personal documents (e.g., driver’s license, passport)

 Event & Social Planning

  • Plan parties or gatherings (create guest list, send invites)

  • Book venues or caterers

  • Coordinate RSVPs

  • Design digital invites or print materials

  • Send thank-you notes or follow-ups

Travel & Leisure

  • Plan holidays (research destinations,  flights, hotels, etc.)

  • Create travel itineraries

  • Find and book restaurants or activities

  • Apply for visas or check travel requirements

  • Track loyalty points or frequent flyer miles

Health & Wellness

  • Find and book fitness classes or personal trainers

  • Help track meals, workouts, or health goals

  • Refill prescriptions or set reminders

  • Research wellness trends (diet plans, mental health apps)

  • Book therapy or wellness sessions

Home & Family Management

  • Schedule home maintenance (cleaners, handymen, landscapers)

  • Coordinate household staff or babysitters

  • Manage school calendars, parent-teacher meetings, or kids’ activities

  • Research or enroll in classes (cooking, language, hobbies)

  • Organise digital photos or personal documents

Why use our life admin assistant?

✅ UK-Based, Trusted Support
You get reliable, professional help from someone who understands your lifestyle and time zone.

✅ Flexible & Discreet
From one-off tasks to regular weekly support, always confidential and tailored to you.

✅ More Headspace
Get things off your mind and your list without lifting a finger.

✅ Completely Remote
No need for in-person meetings – we work behind the scenes, wherever you are in the world.

✅ Perfect for Busy Professionals, Families & Expats
We take care of the details so you can focus on what matters most—whether it's your career, your family, or settling into life abroad.

What people say

remote personal assistant

Meet your virtual PA

I’m Gemma, founder of Hidden Gem PA (established 2018) and a personal assistant with over 25 years’ experience.

I believe in building long-lasting relationships based on trust, efficiency and a personal touch. My flexible VA support means you only pay for the service you need, when you need it. From one-off projects to ongoing assistance, I’ve got you covered.

Specialising in supporting busy professionals, small businesses and individuals, I’m here to help you reclaim your time and thrive.

Book a Free Consultation

Life Admin FAQs

  • A life admin assistant is a personal helper who takes care of everyday tasks, such as managing your calendar, booking appointments, paying bills, and handling emails—freeing up your time for more important things.

  • Busy professionals, parents, small business owners, freelancers, and anyone who feels overwhelmed by their to-do list. Our clients value their time and want to use it more efficiently.

  • Not at all. Our service is flexible—you can book us for a few hours a week, ad-hoc tasks, or on a regular monthly plan depending on your needs.

  • We take care of everything from meeting scheduling and inbox management to booking travel and paying bills—so you can stay focused on your work without distractions.

  • Absolutely. We help families stay organised by managing school calendars, family appointments, household bills, travel plans, and more—so family life runs more smoothly.

  • Simply book a free consultation. We'll discuss your needs and create a customised plan that suits you.